Tips for Microsoft Teams meetings

Microsoft teams

Enhance and customize your meeting experience in Microsoft Teams with these audio, video, and collaboration tips.  


Preview your video 

When you’re in a meeting, preview your video before you turn on your camera:  

1. Hover over Turn camera on to preview your video. 

2. Preview how you’d like to appear: 

  • Select Blur my background to blur your background. 
  • Select More background effects to preview a custom background or add your own. 

3. When you’re ready, select Apply and turn on video. 


Share your screen 

Select Share content to present your screen. You can share: 

  • Your desktop 
  • Window 
  • PowerPoint presentation 
  • Whiteboard 


Raise your hand and show reactions 

Under Reactions, choose how to engage in a meeting: 

  • Select Raise hand to let others know you’d like to speak up without interrupting the conversation. 
  • Choose a reaction like Applause or Heart to show how you feel. 


Spotlight a video 

When a featured speaker’s talking, spotlight their video so it’s the main one everyone sees. 

  • Right-click whose video you want to spotlight, select Spotlight > Spotlight once more to confirm. 


Choose a video layout 

There are different video layouts for your meeting. On the meeting controls, select More options (…) and choose one: 

  • Gallery: This is the default view that shows a 3×3 video layout. 

Note: If there’s more than nine people, Teams prioritizes anyone with their video turned on, or those speaking the most. 

  • Large gallery: This is a 7×7 video layout that lets you see up to 49 other people at once. 

Note: 10 people must have their camera turned on. If no one’s sharing video, Large gallery cannot be selected from the menu. 

  • Together mode: This layout lets you feel like you’re in the same shared space with everyone in the meeting. Select Change scene to change the background for everyone. 

Note: Together mode is available if there’s at least five people in a meeting. 


Create breakout rooms 

Create and open breakout rooms to let attendees hold smaller, more focused discussions. 

  • On the meeting controls, select Breakout rooms. 
  • Choose how many rooms you need and how to assign participants. 
  • Select Create rooms > Start rooms. 


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